IFRS Chart of Accounts

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The file NIIF Plan de cuentas Diciembre 2015.xlsx contains the chart of accounts structure recommended by the Federation of Associations of Public Accountants of Venezuela. To import it, you must generate a CSV file named NIIF Plan de cuentas Diciembre 2015.csv and change the separators from ; to ,.

The main accounting configuration elements are:

• Fiscal Year and Periods
• Accounting Elements
• Accounting Schema
• Accounting Voucher Types
• Document Sequence
• Document Types

Fiscal Year and Periods

To define the fiscal year and accounting periods, use the menu:

Performance Analysis -> Accounting Rules -> Calendar Year & Period

It is recommended to use the format like 2014-04 April so that periods are displayed in order in reports and queries.

Periods can be in Open or Closed status, which allows for controlling the recording of transactions from prior periods. This control can also be configured at the Document Type level for a more granular management.

Accounting Elements

The accounting elements are defined in the file NIIF Plan de cuentas Diciembre 2015.csv. To manage them, use the menu:

Performance Analysis -> Accounting Rules -> Accounting Element

As an administrator, you can add, modify, or review the accounts. It is important to analyze the added accounts, especially those related to the Human Resources and Production modules.

Accounting Schema

The accounting schema, by default, is defined in the menu:

Performance Analysis -> Accounting Rules -> Accounting Schema

An example of a schema is Klismo UN/35 Bolívar.

It is crucial to disable the Allow Negative Posting option, as this practice is not common and only positive figures for debits and credits should be allowed.

Furthermore, it is very important to deactivate the Automatic Period Control. This will allow you to manually select the periods and document types that can be processed forward and backward in time.

Accounting Voucher Type

The accounting voucher types are found in the menu:

Performance Analysis -> Accounting Rules -> Accounting Voucher Type

The system defines the necessary voucher types by default. The most common are:

• AP Invoice (Accounts Payable documents)
• AP Payment (Accounts Payable payments)
• AR Invoice (Accounts Receivable documents)
• AR Receipt (Accounts Receivable payments)
• Manual
• Payroll (Personnel Payroll)

The user can define additional modules and types if needed.

Document Sequence

To manage the document sequence, go to the menu:

Performance Analysis -> Accounting Rules -> Document Sequence

The system defines the necessary sequences by default, but the user can add additional ones. Each table in the system has an associated sequence number.

Document Types

The document types are found in the menu:

Performance Analysis -> Accounting Rules -> Document Types

The system defines the necessary document types by default. For this localization, the following have been modified or added:

Name	Description	Notes
AP CreditMemo	AP Credit Memo
AP DebitMemo	AP Debit Memo	Modified its Base Document (APD)
AP Invoice	AP Invoice
AP Invoice Cash	AP Petty Cash Invoice	Does not generate Withholdings
AP Invoice Forma Seniat	Direct Tax Invoice	For direct tax payment documents like imports
AP Invoice non Buy Book	Invoice not Subject to the Buy Book	Does not show in the Buy Book
AP Payment	AP Payment
AP Withholding Document	AP Withholdings	Added
AR Credit Memo	AR Credit Memo
AR Debit Memo	AR Debit Memo	Modified its Base Document (ARD)
AR Invoice	AR Invoice
AR Withholding	AR Withholding	Added
...	...	(Other document types)

Document types are grouped by the nature of the transaction using the reference list C_DocType DocBaseType. In the AMERP localization, a field has been added to indicate if the document goes to the Sales and/or Purchase Book, with the following options: F (Invoice), D (Debit Memo), C (Credit Memo), and W (VAT Withholding).

Table of Base Document Types (AP and AR):

DocBaseType	Name	Generates Withholding?
APC	AP Credit Memo	Yes
APD	AP Debit Memo	Yes
API	AP Invoice	Yes
API	AP Invoice Cash	No
API	AP Invoice Forma Seniat	No
API	AP Invoice non Buy Book	No
APP	AP Payment	No
APW	AP Invoice Vendor Withholding	No
ARC	AR Credit Memo	No
ARF	AR Pro Forma Invoice	No
ARI	AR Invoice	No
ARR	AR Receipt	No